Glasgow Unacceptable Practices ordinance (§ 150.050)

A. The following are unacceptable email practices and are prohibited:

1. Using City equipment in violation of Federal, State and local laws; misrepresenting an individual opinion as City policy; transmitting confidential information in an unsecured transmission; intercepting, eavesdropping, recording, altering another person's email message except as provided under proper supervision; adopting the identity of another person on any email message, attempting to send email anonymously, or using another person's password

unless properly authorized; misrepresenting your affiliation on any email message; composing email which contains racial or sexual slurs or jokes, or patently harassing, intimidating, abusive, or offensive material to or about others; using email to communicate any material of an obscene or derogatory nature or in a manner that may be offensive to others; accessing objectionable or improper material unless specially granted permission by the department head in conjunction with work-related activities; knowingly introducing to the City network any message, software, or device containing a virus;

2. Email accounts provided by the City may not be used to conduct employee organization, association or union business; users shall not share any password for any City computer with any unauthorized person, nor obtain any other user's password by any unauthorized means. When a supervisor requires knowledge of an employee's password, such information should be kept secure. Passwords should not be shared among employees for the purpose of logging into someone else's desktop. Such needs should be addressed through the use of shared files residing on a shared drive. Technology provided by the City should not be used for filing grievances or taking any legal action against the employer, intentionally tampering with, deleting, or altering City records or other employees' work product maliciously, abusing work time to access non-work related information or email correspondence.