Glasgow City Email Is Public Information ordinance (§ 150.060)

A. Email messages received or sent from City computers are not private; they are subject to discovery proceedings in legal actions and the provisions of the Missouri Sunshine Law. Messages in the email system on any City computer may be monitored, intercepted, or copied to a backup tape. Even if deleted, a message may still exist in backup files maintained by department heads or the City Clerk. Supervisors may access an individual account, if available and upon receipt of proper authority. Should employees make incidental use of email to transmit personal messages, such messages will be treated no differently than other messages, and may be accessed, reviewed, copied, deleted, or disclosed.

B. Email records are assumed to be public information. This is particularly the case when exchanged between more than two (2) elected officials, even if not done on City computers. Board of Aldermen members should work with the City Clerk's office to establish a system to archive emailed correspondence appropriately, within the provisions of the Sunshine Law.