Glasgow Retrieval of Archived Email Messages ordinance (§ 150.040)

The City Clerk will extract stored email messages when available and when requested to do so by authorized supervisory personnel. Reasons for retrieval include, but are not limited to, system hardware or software problems, general system failure, regular system maintenance, a lawsuit against the City, suspicion of an offense or violation of policy, or a need to perform work or provide a service. Retrieval of specific emails will require approximate date, time, sender, and receiver information. Each user of email using a City computer shall archive messages related to City business in a file, which can readily be retrieved and should be retained according to the policy established by this Chapter.