Fayette City Administrator Powers and Duties ordinance (§ 120.130)

A. The City Administrator shall be the Chief Administrative Assistant to the Mayor and, as such, shall serve as the Chief Administrative Officer of the City Government. The City Administrator shall perform such duties as may be required by the Board of Aldermen, consistent with State Statutes, laws, and ordinances, including but not limited to the following:

1. The City Administrator shall coordinate and advise on the activities of the Administrative, Police, Fire, and Public Works Departments.

2. The City Administrator shall serve as the purchasing agent for the City. All purchases amounting to less than five thousand dollars ($5,000.00) shall be made under his or her direction and in accordance with purchasing policies approved by the Board of Aldermen.

3. The City Administrator shall act as the personnel officer for the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board. After consultation with department heads, the City Administrator shall approve advancements and pay increases within the approved pay plan and classification system.

a. The City Administrator shall have the power to recommend employment, removal, or disciplinary actions.

b. The Board of Aldermen shall make all final employment decisions for leadership positions.

c. The City Administrator shall have the authority to interview, hire, and determine compensation rates for all part-time employees and full-time employees, with the involvement and approval of the reporting superintendent.

4. The City Administrator shall recommend standard personnel policies, classifications, and pay schedules.

5. The City Administrator shall ensure the preparation of annual budgets and budget messages, including the annual report.

6. The City Administrator shall advise the Mayor and Board of Aldermen of financial conditions, including biweekly financial reports comparing actual revenues and expenditures to the approved budget.

7. The City Administrator shall prescribe such administrative rules and regulations as may be necessary for the coordination and efficient operation of City departments.

8. The City Administrator shall have the authority to investigate the affairs of the City or any department thereof.

9. The City Administrator shall attend all meetings of the Board of Aldermen and work closely with all City boards, committees, and commissions.

10. The City Administrator shall supervise the preparation of bid specifications for services and equipment and shall receive sealed bids for presentation to the Board of Aldermen.

11. The City Administrator shall coordinate and advise on departmental activities and may make recommendations to the City Engineer regarding public works, infrastructure, and capital improvement projects.

12. The City Administrator shall coordinate Federal and State programs applicable to the City of Fayette, including serving as the authorized signatory for grant applications.

13. The City Administrator shall be responsible for public communication and keeping the public informed of the purposes, progress, and projects of City government through available media outlets.

14. In collaboration with the City Administrator, the City Clerk shall submit to the Mayor and Board of Aldermen a proposed agenda for each meeting at least twenty-four (24) hours prior to the scheduled meeting and assist the Board in compliance with all Sunshine Law requirements.

15. The City Administrator shall maintain full and accurate records of all administrative actions and safeguard all City records and papers under his or her control. All records shall remain the property of the City and shall be available for inspection by the Mayor and Board of Aldermen.

a. Upon separation from employment, the City Administrator shall return all City-issued property, including but not limited to computers, cell phones, and other equipment, in usable condition prior to issuance of the final paycheck.

16. The City Administrator shall be responsible for all real and personal property of the City, including real estate files and vehicle records. The City Administrator shall supervise the maintenance of such property, and personal property may be sold only with the approval of the Board of Aldermen by resolution or ordinance.

17. The City Administrator shall be responsible for the review and approval of Business License Applications and shall ensure compliance with all applicable City Codes prior to issuance.

18. The City Administrator shall attend, represent the City of Fayette and act as a voting member to the Howard County Economic Development Council and Boonslick Community Development Corporation.