New Franklin City Clerk/City Administrator ordinance (§ 115.090)

A. A person qualified under the laws of the State of Missouri for both positions of City Clerk under Chapter 79, RSMo., and also for the position of City Administrator shall be nominated for the office by the Mayor of the City of New Franklin; such nomination shall be approved by the majority of the Board of Aldermen. Nomination of a person shall be considered "appointment" to the office of City Administrator and shall be considered a "recommendation" for the position of City Clerk, it being understood that the Missouri Statute to provide different procedures for appointment for each of these offices. The approval of the nomination by the Board of Aldermen shall constitute the "election" of the nominee to the office of City Clerk and shall constitute the approval of the person for the office of City Administrator under the different Statutes that govern what in other Cities are two (2) separate offices.

B. The person appointed to the office of City Clerk/City Administrator (hereinafter "Administrator") shall be at least twenty-five (25) years of age and shall be a resident of the City of New Franklin at the time of the effective date of such appointment and shall have such further qualifications as the Board of Aldermen may from time to time require.

C. The Administrator shall serve at the pleasure of the appointing authority.

D. Duties.

1. Administrative office. The Administrator shall be Chief Administrative Assistant to the Mayor and as such shall be the administrative officer of the City Government. Except as otherwise specified by ordinance or by law of the State of Missouri, the Administrator shall coordinate and generally supervise the operation of all departments of the City of New Franklin.

2. Purchasing. The Administrator shall be the purchasing agent for the City of New Franklin and all purchases amounting to less than five hundred dollars ($500.00) shall be made under his/her direction and supervision and all such purchases shall be made in accordance with purchasing rules approved by the Board of Aldermen.

3. Budget. The Administrator shall be the budget officer of the City of New Franklin and shall assemble estimates of the financial needs and resources of the City for each ensuing year and shall prepare a program of activities within the financial power of the City, embodying in it a budget document with proper supporting schedules and an analysis to be proposed to the Mayor and Board of Aldermen for their final approval.

4. Financial reports. The Administrator shall make monthly reports to the Mayor and the Board relative to the financial condition of the City. Such reports shall show the financial condition of the City in relation to the budget.

5. Annual report. The Administrator shall prepare and present to the Mayor and the Board an annual report of the City's affairs, including in such report a summary of reports of department heads and such other reports as the Mayor and the Board of Aldermen may require.

6. Personnel system. The Administrator shall act as the personnel officer of the City and shall recommend an appropriate position classification system and pay plan to the Mayor and Board of Aldermen. The Administrator, after consultation with department heads, shall approve advancements and appropriate pay increases within the approved pay plans and position classification system. The Administrator shall have the power to recommend employment or removal (in accordance with personnel system regulations approved by the Board of Aldermen) all subordinate employees of the City of New Franklin. The Board shall make all final employment decisions.

7. Board of Aldermen agenda. The Administrator shall submit to the Mayor and Board of Aldermen a proposed agenda for each Board meeting at least forty-eight (48) hours before the time of the regular Board meeting.

8. Boards and committees. The Administrator shall work with all City boards and committees to help coordinate the work of each.

9. Attend Board of Aldermen meetings. The Administrator shall attend all meetings of the Board.

10. Bid specifications. The Administrator shall supervise the preparation of all bid specifications for services and equipment and receive sealed bids for presentations to the Board of Aldermen.

11. State and Federal aid programs. The Administrator shall coordinate Federal and State programs which may have application to the City of New Franklin.

12. Conference attendance. The Administrator shall attend State and regional conferences and programs applicable to his/her office and the business of the City of New Franklin, whenever such attendance is directed and approved by the Board of Aldermen and Mayor.

13. Press releases. The Administrator shall be responsible for keeping the public informed in the purposes and methods of City Government through all available news media.

14. Recordkeeping. The Administrator shall keep full and accurate records of all actions taken by him/her in the course of his/her duties and he/she shall safely and properly keep all records and papers belonging to the City of New Franklin and entrusted to his/her care; all such records shall be and remain the property of the City and be open to inspection by the Mayor and Board of Aldermen at all times.

15. City Clerk duties. In addition to the foregoing duties, the Administrator shall perform all of the duties and functions required by Missouri Statute to be performed by a Municipal Clerk.

16. Duties as City Treasurer. The Administrator shall also serve as City Treasurer and shall perform all of the duties required by Missouri Statutes to be performed by the Treasurer.

17. Miscellaneous. In addition to the foregoing, the Administrator shall perform any and all other duties or function prescribed by the Mayor and the Board.

E. Powers.

1. City property. The Administrator shall have responsibility for all real and personal property of the City of New Franklin. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property may be sold only with the approval of the Board. Real property may be sold only with approval of the Board of Aldermen by resolution or ordinance.

2. Set administrative policies. The Administrator shall have the power to prescribe such rules and regulations as he/she shall deem necessary or expedient for the conduct of administrative agencies subject to his/her authority, shall have power to revoke, suspend or amend any rule or regulation of the administrative service except those prescribed by the Board. The Administrator shall report such policies to the Board.

3. Coordinate departments. The Administrator shall have the power to coordinate the work of all departments of the City and, at times of an emergency, shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City Government.

4. Investigate and report. The Administrator shall have the power to investigate and to examine or inquire into the affairs or operation of any department of the City under his/her jurisdiction and shall report on any condition or fact concerning the City Government requested by the Mayor or Board.

5. Coordinate officials. The Administrator shall have the power to overrule any action taken by a department head and may supersede him/her in functions of his/her office.

6. The Administrator shall have the power to appear before the Board and address the Board at any meeting.

7. At no time shall the duties or power of the Administrator supersede the action taken by the Mayor and Board.

F. Interference By Member Of The Board Of Aldermen. No member of the Board shall directly interfere with the conduct of any department or duties of employees subordinate to the Administrator except at the express direct of the Board or with the approval of the Administrator.