Hallsville Considerations for Accepting Gifts ordinance (§ 150.040)

A. The City Administrator and the Board of Aldermen shall consider the following when determining whether a donation should be accepted:

1. Whether the donor's designated use of the donation is consistent with existing City policies, programs and City objectives;

2. Whether restrictions upon the use, disposal or retention of the donation are of such a nature as to make the donation impractical to accept;

3. Whether the accounting for the donation is unduly complex or burdensome;

4. Whether the donation is likely to require a level of repair or maintenance which would make it unduly burdensome or cost prohibitive to accept;

5. Whether the donation requires the purchase of other equipment or materials to make it useful and which would in turn make it unduly burdensome or cost prohibitive to accept;

6. Whether acceptance of the donation is reasonably likely to present a conflict of interest or the appearance of a conflict of interest for the City or City personnel;

7. Whether acceptance of the donation is reasonably likely to imply endorsement of commercial products, services, companies or individuals; any political or religious views; or any particular perspective on controversial community issues;

8. Whether the donation will result in additional operating costs for which a funding source has not been identified and approved. For example, whether a one-time donation would require additional funding from the City in subsequent years;

9. Whether acceptance of the donation poses a burdensome level of additional potential liability, for example, due to the level of indemnifications, insurances, bonding or warranties requested by the donor;

10. Whether the ownership of the item to be donated is well established and is able to be legally transferred;

11. Whether the item to be donated is of such a nature as to be reasonably likely to offend common sensibilities; and

12. Any other matters deemed pertinent by the City Administrator and the Board of Aldermen.