Glasgow Collection of Money and Payment of Expenses ordinance (§ 140.440)

A. Budget. The Board shall set its budget and present its budget to the City Clerk on or before March 31 of each year for presentation to the Board of Aldermen at the regular April meeting of the Board of Aldermen. After the budget is approved by the Board of Aldermen, the Board may authorize through established procedures the expenditure of its designated funds against the budget.

B. Deposit Of Receipts. All monies received by the board or anyone acting on behalf of the Board shall be deposited at least weekly with the City Collector to be accounted for in the Board's separate fund.

C. Expenditures. All expenditures from the Board's monies shall be made from the Board's separate fund by the City Clerk as follows:

1. Warrants And Pay Orders. Except for certain usual bills set forth in Subsection (C)(2) and (3), below, the Clerk shall pay money out of the Board's funds only upon warrant approved at a meeting of the board at which a quorum is present or by pay order signed by a majority of the members of the Board. The board may adopt any other reasonable internal procedure for approval of pay orders so long as it reflects approval of the bill by the Board.

2. Utility Bills. Ordinary utility bills incurred by the Board shall be paid by the City Clerk upon presentation to the City Clerk without approval or warrant or pay order.

3. Employees' Wages. The City Clerk shall pay wages of employees of the Board without approval by warrant or pay order but rather shall be done upon presentment of the employee's time card verified by signature of the employee's supervisor.

4. Payment By Clerk. Once each week the City Clerk shall pay the Board's approved expenditures out of the Board's designated funds for all approved expenditures received prior to date of payment.