Fayette Organization and Operation Procedures ordinance (§ 225.050)

A. The organization and operation procedures for the Parks and Recreation Commission shall be as follows:

1. Organization. As soon as possible in April of each year after the Mayor has appointed and the Board of Aldermen has approved the three (3) new members to the Commission, a meeting of the Commission shall be held to organize for the new year.

a. Officers. A Chair, a Vice Chair, and a Secretary, respectively, shall be chosen by the members of the Commission, each to serve for one (1) year.

b. Committees shall be formed to include one (1) each in finance; City lake area development; City parks development; programs; and such other committees as shall be authorized by a two-thirds (2/3) vote of the Commission members.

2. Meetings. Meetings shall be regular and special. Regular meetings shall be held on a monthly basis on the second Tuesday of each month. Special meetings may be held at any time subject to the call of the Chair.

At any regular or special meeting, five (5) members shall constitute a quorum for the conduct of business.

Subject to any special "rules of order" the Commission may adopt from time to time, the proceedings of the Commission will be governed by the rules contained in "Robert's Rules of Order.'"

3. Financial Matters. In May of each year the Parks and Recreation Commission shall submit to the Board of Aldermen a proposed budget for the operation of the Parks and Recreation Commission programs for the next fiscal year. The budget shall contain estimates on income and expenditures and shall be prepared in accordance with the guidelines of the Board of Aldermen.

a. The Board of Aldermen upon receipt of this budget shall examine the same, and make such changes, additions, and deletions as necessary.

b. When the budget is approved by the Board of Aldermen, the Parks and Recreation Commission may recommend the expenditures of City funds against the budget.

c. All monies received for the parks and recreation programs and designated as "parks and recreation" money shall be kept separate and apart from other monies of the City and drawn upon by the proper officer (Mayor and City Clerk) upon recommendation of the Parks and Recreation Commission.

d. The Parks and Recreation Commission may set and collect fees to pay for the materials used and the instruction provided in certain classes in recreational activities such as tennis, golf, archery, crafts, etc., with approval of the Board of Aldermen.

e. The Parks and Recreation Commission may apply to the Federal and/or State Governments for grants-in-aid or for loans, upon the approval of the Board of Aldermen.

f. The Parks and Recreation Commission may recommend to the Board of Aldermen the purchase of grounds or other property to be used for recreational purposes.