Fayette Power and Duties of City Clerk ordinance (§ 120.240)

A. The City Clerk shall perform such duties as may be required by the Board of Aldermen not inconsistent with State Statutes, laws or ordinances to include, but not to be limited to, the following:

1. Maintain and keep the minutes of all proceedings of the Board.

2. Authenticate and record all ordinances and resolutions.

3. Countersign and certify all public instruments, commissions, documents as required by law.

4. Administer oaths or affirmations in any matter pertaining to the affairs and government of the City.

5. Post public hearing notices, in accordance with State Statutes and Fayette Municipal Codes. Post notices of all meetings or matters deemed to be of interest to the Board or the public in addition to copies of all pending ordinances, resolutions and public hearing notices.

6. Establish filing dates, publish notifications, receive candidate filing petitions and verify requirements for candidacy for all City elections.

7. Prepare all certifications of election and appointment.

8. Post notices of all meetings or matters deemed to be of interest to the Board or the public in addition to copies of all pending ordinances, resolutions and public hearing notices.

9. Publish and assist in preparing agendas for all meetings held by Board and distribute the same to each member of the Board, the City Attorney, department supervisors and local newspaper. Also make copies available to the public.

10. Prepare correspondence for the Mayor and Board, assist the Board with appointments, schedules, travel arrangements, registrations, expenses and other matters as assigned.

11. Maintain the Municipal Code book and make revisions thereto as passed by ordinance.

12. Update and issue the Municipal Code book as needed.

13. Interact with public and business persons regarding various matters, such as complaints, problems, ideas, applications or plan.

14. Interact with City Officials and staff members regarding matters of needed ordinances, code changes, permits, etc.

15. Handle all vouchering of bills.

16. Maintain record of all contracts and correspondence to the City.

17. Coordinate the processing of payroll, accounts payable and receivable, deposits, transfers of money.

18. Coordinate purchase order system including issuance, preparation and track of invoices.

19. Be the general accountant of the City.

20. Carefully and promptly execute every official duty that may be required of him/her by virtue of State law and ordinance.

21. City Clerk shall keep full and accurate records of all actions taken by him/her in the course of his/her duties and he/she shall safely and properly keep all records and papers belonging to the City. All such records shall remain the property of the City and be open for inspection by the Mayor and Board of Aldermen. At the time of discharge from employment all personal computers and laptops, including hardware and software, cell phones, beepers or other items provided by the City, shall be returned in usable condition to the City prior to the issuance of the last paycheck.