Fayette Purchasing Agent Designated ordinance (§ 112.110)

A. The purchasing agent shall be appointed by Mayor the with the approval of the Board of Aldermen. The purchasing agent, when authorized, shall procure for the City the bids for all supplies and contractual services needed by the City in accordance with the procedures prescribed by this Article or required by law.

B. Duties Generally. In addition to the purchasing authority conferred in the preceding Section, and in addition to any other powers and duties conferred by this Article or other ordinance, the Purchasing Agent shall:

1. Act to procure for the City the highest quality in supplies and contractual services at the least expense to the City;

2. Prepare and adopt written specifications for all supplies and services;

3. Discourage uniform bidding and endeavor to obtain a full and open competition as possible on all purchases and sales;

4. Keep informed of current developments in the field of purchasing, prices, market conditions, and new products, and secure for the City the benefits of research done in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations, and by private businesses and organizations;

5. Prescribe and maintain such forms necessary for the operation of the purchasing function;

6. Prepare, adopt and maintain a vendors' catalog file. The said catalog shall be filed according to materials and shall contain descriptions of vendors' commodities, prices, and discounts;

7. Exploit the possibilities of buying "in bulk" so as to take full advantage of discounts;

8. Act to procure for the City all federal and state tax exemptions to which it is entitled;

9. Have the authority to declare vendors who default on their quotations irresponsible bidders and to disqualify them from receiving any business from the municipality for a stated period of time;

10. Inspect or supervise the inspection of all deliveries with regard to quantity, quality, and conformance to specifications; and

11. Pursue all appropriate claims against the supplier, shipper, or carrier.